Treasury/Projects/2024/Reimbursements Systems

Describing long-held rules the treasury is operated under.

Heuristic Rules for Reimbursements

For small reimbursements with self-evidently excellent purpose and use, the treasurer can reimburse a small amount.

For maintenance projects, working on the space, large projects need approval by a meeting, pre-approval if you don't want to risk non-reimbursement.

For installation projects, working in the space, but still for the space, with permanent presence, projects costs can sometime be split 50-50 with project creators or maintainers.

For non-installation projects, it's unlikely Noisebridge wants to split the cost for you to make a project here and walk off with it elsewhere. Exceptions may apply when these projects go to other hackerspaces in need, the hacker conference community, or other non-profits, demonstrating a clear need and Noisebridge commitment to address it, or a clear benefit for Noisebridge.

For large reimbursements, large spending, we

How

Approval, receipt, request, completion / log in finances.

Approval

• Small purchases
  • Need: obvious excellence
  • Benefit from: consensus from discussion at meeting
• Large purchases
  • Need: consensus from discussion at meeting
  • Benefit from: discussion in advance, risking non-reimbursement otherwise

Receipts

The treasurer needs copies of receipts, to file in books.

Request

Make requests in Slack #finance-wg or Discord #finance-forum, or seek clarifications there.

Methods / Services

Reimbursement methods include:

• PayPal preferred -- provide an email associated with your PayPal account.
• Venmo (possible, but many hands involved. Venmo doesn't allow transferring organization accounts to another phone number.

Other methods are possible, depending on situation and amount.

Log

Reimbursements are categorized and reporting in monthly financal update.